Production Materials & Logistics Coordinator -
Montreal, QC

Company Description

Xiphos Systems Corporation, founded in 1996, is a vibrant and energetic company in the heart of Montreal’s Plateau area. For over 20 years, we have pushed the envelope of what is possible in NewSpace and secured the trust of various space agencies and space companies around the world. The industry has adopted our design approach and, as a result, we have been experiencing several years of rapid, steady growth and the trend is continuing!

Our vision is to migrate terrestrial computing and network communication techniques into space environments. The company’s expertise in networked processors has evolved into a line of high-performance, fault-tolerant flight control and sensor processing hardware and software solutions in wide and varied advanced space applications.

Xiphos’ primary markets are small satellites, space station applications, as well as lunar landers and rovers. We have delivered our standard and custom products all over the world and have been essential to many successful space missions. Our current line of standard hardware products includes the highly capable Q-cards and numerous derivatives of, and daughterboards for, the same. With low power consumption, high processing power, excellent robustness, and proven functions available off-the-shelf, our Q-cards are increasingly the preferred solution in the fast-growing field of NewSpace.

Main Tasks

Xiphos is looking for a detail-oriented Production Materials & Logistics Coordinator to manage the accurate, traceable movement of materials and products from receiving through production and customer shipment. Reporting to the Production Lead, you will coordinate receiving, released-job preparation, kitting, inventory and KANBAN control, packing, shipping, and the related system and quality records. You will work closely with Production, Supply Chain, Quality, Test Engineering, couriers, customers, and internal stakeholders. Because this role involves hands-on hardware and daily operational coordination, the position is entirely on-site.

You will play a central role in keeping flight hardware, production materials, and customer shipments accurate, traceable, and moving on schedule.

Responsibilities

Materials Handling And Production Support

• Prepare engineered and released production jobs by issuing materials, assigning serial numbers, and verifying serial number matching.

• Kit materials for released job orders using bills of materials and work instructions, confirming that all required components and quantities are available before production begins.

• Monitor material availability, investigate shortages and discrepancies, communicate production risks, and coordinate purchasing or replenishment needs with the Supply Chain team.

• Maintain KANBAN stock and related parts, requesting replenishment as needed.

• Receive completed jobs into inventory and complete the required ERP and Redmine transactions accurately and on time.

• Maintain accurate inventory, KANBAN, job, and traceability records, including material movements, job status, photographs, and AS9100 quality files.

• Validate information across ERP, Redmine, bills of materials, job records, and inventory records, resolving inconsistencies before materials or products are moved.

Shipping And Logistics

• Coordinate incoming and outgoing shipments, ensuring materials and products are properly received, labelled, documented, photographed, stored, and dispatched.

• Verify shipment contents, part and serial numbers, quantities, packing lists, and supporting documentation to maintain full traceability.

• Pack electronics, boards, assemblies, sensitive parts, and other items according to handling requirements, packing lists, and customer instructions.

• Coordinate domestic and international shipments with FedEx and other couriers, including waybills, commercial invoices, customs paperwork, and other required documentation.

• Maintain accurate receiving and shipping records and verify information across shipping platforms, packing lists, inventory records, and customer communications.

• Maintain shipping supplies and packing materials, requesting replenishment as needed.

• Serve as a point of contact for shipping, receiving, and material status inquiries.

Qualifications

• College or university education in supply chain, logistics, operations, engineering technology, or a related field, or an equivalent combination of education and relevant experience

• Ability to obtain Canadian government security clearance under the Canadian Controlled Goods Program

• At least two years of hands-on experience in logistics, shipping and receiving, material handling, inventory control, or production support in a manufacturing or technical environment

• Reading and following job orders, bills of materials, work instructions, packing lists, and material lists

• Safe packing and handling of electronics, boards, sensitive parts, or technical assemblies

• Accurate data entry and computerized ERP or inventory transactions, including component identification, serial-number matching, and discrepancy resolution

• Preparing and reviewing shipping, receiving, and inventory documentation with a high degree of accuracy

• Coordinating priorities and following up across production, supply chain, quality, carriers, and other stakeholders

• Maintaining organized, complete, and traceable records in a regulated or quality-controlled environment

• Managing multiple time-sensitive tasks and solving day-to-day operational problems with limited supervision

• Microsoft Office applications, including accurate use of spreadsheets and business communications

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